Escondido union school district

2310 Aldergrove Avenue • Escondido, CA 92029 • 760.432.2400






Donated Equipment Procedure and Specifications

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Procedure for Accepting Donated Computer Equipment

The premise for this procedure is from BP 3290(a), which states in part:

To be acceptable, a gift must satisfy the following criteria:

  • Be manageable within existing staff resources;
  • Be self-sustaining or not entail undesirable or hidden costs, nor negatively impact the district's fiscal integrity;
  • Have a purpose consistent with those of the district;
  • Meet regular district criteria


  • Review minimum hardware specifications
  • Complete Receipt for Donation form (obtained from Office Managers or X164)
  • Send completed form to Kathy Shirley in Technology Services
  • If the equipment meets the accepted criteria, the form will be forwarded to Business Services for inclusion on the next Board Consent Agenda. We will notify you either way.
  • Board action/approval
  • School site is notified of approval; equipment may be processed.

NOTE: Software requirements are the same for donated equipment as they are for purchased equipment. Sites will be responsible for purchasing the following licenses for each machine accepted as a donation:

PC software licenses required: Windows 7 Professional, Microsoft Office 2013 Pro or Pro Plus, District antivirus
Macintosh software licenses required: Macintosh OS 10.8 or higher, Microsoft Office 2011 for Mac, District antivirus

Minimum Acceptable Computer Donation Specifications

Macintosh PC
Processor Intel Core i5 Intel Core i5
Hard Drive 500GB 500GB
Monitor 19" LCD panel 19" LCD Panel
Optical Drive Optional DVD-Rom

These minimum specifications are subject to change. If you have any questions,
please call the Technology and Media Services Office at 432-2164.